I.U.S.D. Policy Checklist

Administrative Procedures & Checklist
for IUSD and School Web Sites

School Web sites are required to use the following software unless otherwise approved.
- Editor: MS FrontPage
- CGI: Active Server Pages using Visual Basic. (Schools are not allowed to use VB script or other server side scripts if the web site is on the district web server.
- Microsoft Internet Information Server (No version of Unix or Apache or Linux)
School Web sites are required to be housed on the district's web server or on a district-owned server meeting district requirements and specifications, unless otherwise approved.
- District staff shall have full administrative rights to any server located on a school campus.
- District approval for a unix-based web server can be obtained under certain conditions.
- FTP (port 21) and HTTP (port 80) are the only acceptable protocols for access from outside the district firewall.
- SSL (port 443) may be used upon district approval.
Macromedia Shockwave/Flash may be used in web site development as long as there is an option for the user to view the content without downloading/using the plug-in.

All pages and links screened for content prior to posting, by principal or designee
- For booster or support groups wishing to maintain a web site in support of a school program:
1. Webmaster of support web-sites will sign an agreement that their web pages will conform to IUSD Web Site Policies in return for a link on the school web site.
2. On the page being linked from the IUSD School web site, there will be a means for viewers to report non-conforming practices.
  - In small font at the bottom of the page: "This web page (site) is designed to support (name of activity) at (name of school) and the school has . We also support the IUSD policies regarding web sites. Any concerns about the content of these pages can be forwarded to (name of school (e-mail address linked))."
3. Link will be deleted if the agreement is violated.

Required Links for School Web Sites
Content located at another web site should be linked to, but neither copied nor duplicated to assure there is only one version of the information.
- Accountability Report Card (IUSD web site http://www.iusd.k12.ca.us/schools/directory.htm)
- End-of-Year Report (IUSD web site http://www.iusd.k12.ca.us/schools/directory.htm)
- Stanford9 scores (SDE web site http://star.cde.ca.gov/)
- Program of studies (ms & hs only; IUSD web site http://www.iusd.k12.ca.us/curriculum/crrprog.htm)
- Academic Bulletin (hs only; IUSD web site http://www.iusd.k12.ca.us/parent_resources/academic.htm)
Required Content for School Web Sites
- Staff List with Name/Grade Level / Phone and / or Email
- Grade Level Supply Lists
- School Logo
- School Name and mission statement
- School telephone number, and fax number
- Travel directions to the school
- Common statement across bottom of home page, including reference to district,
- E-mail access to webmaster (for this purpose, webmaster should NOT be a student or parent)
- Class reunion information (hs only)
Recommended Content for School Web Sites
- Annual Targets (Continuous Improvement Efforts)
- Principal Newsletters
- School Calendar
- Teacher telephone numbers at school
- E-Mail opportunity for comments, questions, or suggestions.
- FAQ's
- Navigation Tools:
  1. Table of Contents or site map
  2. Search of site

No external links on home pages
Avoid counters (that take up real estate)
Common header and footer across all pages
Common background color or theme across all pages
Except for documents at the end of the web, include link back to home page
Home page design avoids extensive scrolling and/or extensive animation
Home page includes school logo
Minimal graphics and/or frames so that page load times under 15 seconds on standard home 28.8 modem; rule of thumb: do not exceed 100k per page.
Graphics should not exceed 24k
Long documents include linked table of contents and return-to-top links
Include last updated date at the bottom of each page
Documents must be in html or pdf format
Documents must be in html or pdf format or in Microsoft Office document format.

Structure: Each school's web site is deliberately structured around major site elements
- Standing categories; examples:
  1. Parent Resources/Support
  2. Student/Kid Sites
  3. School News & Information
  4. Calendars & Events
  5. School Programs
  6. Athletics
  7. Alumni
- Regularly changing features; examples:
  1. Awards
  2. News
  3. Special Events
- Background color and/or logo reflective of school color
Placing documents on the Web Site
- Space allocated to each school on IUSD Web Server for School web site development, limited to 50 Mg. Schools needing to exceed this limit shall install their own web server.
- Schools may have own web server under prescribed conditions.
- Use MS FrontPage publishing capacities
Web Page Creation/Editing
- Microsoft FrontPage 2000, preferred editor, est $65 (MS FrontPage Express, free)
- Clip Art Web Sites
- Save in Adobe .pdf file format
  - Have Publication Services save your Word or Excel Document in pdf format
  - FTP the file to your web site, and create a link to it.
  - Remind your users that this is a pdf file
  - Provide convenient access to download Adobe's Acrobat Reader (free)
Graphics
- Compression: Use FrontPage capabilities
Getting Started
- Prepare an Outline (Site Map)
- Meet the "Three-click" criterion. (From your home page, all documents are accessible in 3 clicks or less.)
- SPELL CHECK!
- Principal Approves Each Page
- Keep the Home Page fresh